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This is information for students, PhD students and guests joining or visiting the Neuroinformatics Group. You will find information on the organizational structure of the group, the usual work flow, and available services.

Organizational Structure

In general we follow the idea of a flat hierarchy. However, as the head of the department, Prof. Dr. Gordon Pipa needs to be involved and consulted in many cases.  In order to distribute and channel requests, there are certain staff members assisting the head of the department. It is very important for the efficiency of
the entire group that you first direct your question or request to  the person responsible. This structure is outlined and explained below.

Director, Professor and Chair of the Department Gordon Pipa

For consulting Gordon Pipa (all students matters and examinations), please make an appointment with his personal assistant, Christina Vidovic. Consultation hours take place
once a week. Scientific consultations are scheduled on demand
during the corresponding scientific hours. In case a scientific
consultation is setup, Christina Vidovic needs to be informed
in order to block the appointment in the calendar.

Consultation hours:
by prior arrangement

Secretary and Personal Assistant Christina Vidovic

Christina Vidovic is the secretary of the department and the  personal assistant of the head of the department. Christina can be approached for: general questions to schedule appointments with Gordon Pipa to request documents that you need to get office supplies to get on email lists, Mendeley account, and the CVS repository

Technical Assistants 

Our technical assistants administrate the computer systems and help with general technical questions.
You can approach the technical assistants for:software and hardware issues applying for computer accounts detailed information on services offeredt:

Head of Management  - Dr. phil. Tobias Thelen

Besides managing all organizational issues of central relevance to the IKW, Tobias Thelen is responsible for the financial and human resources issues of the Institute. In general you should consult her for:

• Employment contracts and related issues
• Submitting applications for official traveling*
• Submitting travel expense claims*
• Submitting grant applications to the Universitaetsgesellschaft
• Submitting applications for holidays (You must apply for holidays!)
• Keys and transponder buttons (ask Christina first)
• Rooms

Scientific Rules and Guidelines

The most important issue that every scientist should keep in mind is reproducibility. Make sure that you can reproduce your results in a couple of years. Any project that cannot be reproduced is absolutely useless! This requires that you keep track of your methods, document parameters and changes. It is recommended that you work in a project-oriented manner. Save your source code by assigning version numbers. Use your CVS repository to save your code. However, keep personal copies of the stable versions of the source code that you used. To document your work, your work flow and your ideas you should use a lab book. Please use your lab book as a diary so that you use it on a regular basis with dated entries. You should use the lab book to document both the conceptual and software-related work. Use print outs that you glue in to your book  for documenting your results. (yes that is old style but useful).

Always bring your lab book when you discuss your work with Gordon.